No matter who you are or what you do, whether at work or in the community, you are involved in meetings. Meetings are costly, even if they are held in a company boardroom. To ensure meetings are productive and worth the expense involved, three ingredients are necessary: an assurance of closure, a strong chair or leader, and accurate minutes. It has been said that if the minutes of a meeting are not accurate, then the meeting may just as well not have taken place.
Specific learning objectives include:
You will spend the first part of the day getting to know participants and discussing what will take place during the workshop. Students will also have an opportunity to identify their personal learning objectives.
To begin, participants will discuss the role of a minute taker. They will also explore common problems and solutions in small groups.
Next, participants will learn about the three key skills that a minute taker must have: an ability to listen, critical thinking skills, and good organization techniques.
This session will discuss meeting agreements and give participants three templates to take away and customize.
During this session, participants will look at samples of three types of minutes: formal, informal, and action.
Next, participants will learn what to record during a meeting.
This session will give participants the tools for creating minutes, including organization methods, techniques for writing drafts, and proofreading tips.
During this session, participants will learn how their role as a minute-taker will be different in an interactive meeting.
To wrap up the day, participants will learn how to build and maintain a minute book.
At the end of the day, students will have an opportunity to ask questions and fill out an action plan.